Council & Community Meetings

Council & Community Meetings

Meetings of Council

Check out Council Meeting Calendar, or download this Council Meeting Schedule for all 2018 scheduled Council meetings.

Council may give notice of various Special Meetings and Public Hearings. Public notice will be given two consecutive weeks prior to the meeting. These notices will be found online, on Facebook, distributed in Mackenzie post office boxes, and posted on billboards around the community.

Council Meeting Agendas & Minutes

Attending and presenting at a Meetings of Council

All members of the public are welcome to attend.

  • Meetings take place in Council Chambers, at the District Office, 1 Mackenzie Boulevard;
  • Meetings are scheduled the second and fourth Monday of each month, unless otherwise indicated;
  • Meetings are posted on our Council Meeting Calendar page.
  • Committee Meetings start at 7:00 PM.
  • Regular Meetings start at 7:15 PM.

General guidelines for meetings

To ensure a respectful and democratic process, the following guidelines are in place for all attendees:

  • Refrain from talking or creating disruptions during presentations and deliberations;
  • Presenters and members of the audience must respect all citizens, regardless of differing views or opinions;
  • Applause, or other audible demonstrations of support or opposition are not tolerated;
  • The use of cameras is restricted to recognized media who have clearance with the Corporate Officer, or to persons designated to take photographs of presenters. The Mayor and/or Administration will indicate persons designated to take photographs of presenters prior to the meeting.

Members of the public have two options for addressing Council directly at a Regular Meetings of Council: during the “Inquiries” section of the Agenda, or as a Delegation.

Inquiries
  • A maximum of 15 minutes is set aside at the end of each Regular Meeting of Council for public inquiries. During this time, members of the public may address Council without giving previous notice.
  • Inquiries from the public must be in relation to items on the current meeting agenda.
  • The Mayor will ask for members of the public, who wish to take part in the session, to identify themselves. In the event that more than one member of the public is present, the Mayor will determine the order of the speakers.
  • The Mayor will call participants to the Chamber’s presentation table, on an individual basis. When you are called, please take a seat, and speak your name and address into the microphone before proceeding with your presentation.
  • You must limit your presentation time to five minutes during the Inquiry section as a result of the 15-minute open microphone time allotment.
  • The 15-minute time allotment applies regardless of the number of participants in the session. Any extension of time is subject to approval of Council.
  • Council will direct Administration on how and when to address matters arise that require a response.
Delegations

Delegations are scheduled, in advance, as an agenda item. If you are interested in speaking to Council as a Delegation, you must review the Addressing Council information sheet and return the Request to Address Council Form to the District’s Chief Administrative Officer (CAO) or Corporate Officer a minimum of one week prior to the Council meeting you would like to attend.

The CAO or Corporate Officer will then:

  • Determine if the intended delegation is appropriate e.g. if the concern can be resolved by a staff member, or if the concern is outside the jurisdiction of the municipal level of government;
  • Determine if the item being discussed needs to be presented in a non-public portion of the meeting (known as ‘in camera’). ‘In camera’ may be necessary if the topic involves issues covered under the Freedom of Information and Protection of Privacy Act (FOIP);
  • Arrange for audio-visual equipment, if necessary;
  • Manage the timing of delegations, in order to control the length of meetings.
  • Written material pertaining to the delegate’s item should be submitted no later than the Wednesday prior to the meeting, so it can be placed on the agenda for prior distribution. This allows Council an opportunity to study the issue before the meeting.
  • Handouts at meetings are strongly discouraged, and may not be accepted.

Delegates may address Council to:

  • Express any municipal matters affecting the District of Mackenzie;
  • Express views or opinions regarding an issue appearing on the Council agenda;
  • Identify a specific concern requiring a decision;
  • Provide information for Council to consider prior to making decisions.

Please note the following issues will not be heard as delegations:

  • Invitations to Council to participate in an event or special occasion. These should be submitted to the Legislative Clerk/Executive Assistant during regular business hours;
  • Promotions of a private business or group.
Tips for Delegations
  • Prepare in advance for no more than a ten (10) minute presentation. Written material will help to keep you focused, and ensure you stay within the allotted time. Written material also helps members of Council, and staff review the details of your concern.
  • If you are appearing on behalf of a larger group, advise the Legislative Clerk/Executive Assistant that you will be speaking for the group. Larger groups are asked to select a maximum of two spokespersons.
  • Delegations are normally heard at the beginning of the agenda, and are placed in the order of which the request was received. The Chair will call your name when it is your turn to speak, and request you to proceed to the delegation table. Please take a seat, identify yourself and the group you are representing, and state your purpose.
  • When addressing the Mayor, it is appropriate to use ‘Your Worship’ or ‘Mr./Madame Chairperson’, and when addressing Mayor and Council it is appropriate to use ‘Council’.
  • Identify why you are presenting to Council, and make your request clear and concise.
  • After your presentation, Council may comment or ask you questions.
  • When your complete your presentation, or if Council has no further comments or questions, the Mayor/Chair will thank you. At this point, you may return to your seat in the audience section, or leave the meeting.
  • After the presentation, the Mayor/Chair will not entertain further comments from the delegation, and will not enter into debate with the delegation. Council may direct questions to staff resource members on the matter.
  • After all delegations have been heard the Mayor/Chair may:
    • Discuss the item later in the agenda, and make a decision;
    • Refer the item to a future meeting, so additional information can be obtained;
    • Receive the item as information only (which means no decision to change current policy is supported).

For meeting times, or to schedule an appearance before Council as a Delegation, contact our Corporate Services department by 12:00 pm on the Monday prior to the next scheduled meeting.

Public Hearings

Public Hearings are another opportunity for the public to engage with Council. The public may provide input to Council through written correspondence, or by attending the Public Hearing in person, and speaking to Council when prompted.

All Public Hearings are listed on the front page of Council agendas, which are available for download from our document library the Friday before the meeting. Public Hearings are also advertised by public notice distributed in the Mackenzie Post Office boxes.

2019 Council Meeting Schedule

Council Highlights

Keep up-to-date with Council meeting decisions.

Contact

Diane Smith
Director of Corporate Services 250-997-3221
Email Diane